Introduction
As an entrepreneur, managing time effectively is critical to running a successful business. Whether you’re juggling multiple projects, overseeing a team, or handling your day-to-day operations, staying on top of your schedule and improving productivity can be challenging. Fortunately, there are numerous tools designed to help entrepreneurs track their time, stay organized, and maximize productivity—all without breaking the bank.
In this blog, we’ll cover the best free time tracking and productivity tools for entrepreneurs in 2025. These tools can help you manage your time more effectively, streamline your workflows, and ensure you’re making the most out of every hour.
1. Clockify
Best for: Time Tracking and Reporting
Main Features:
- Track time for individual tasks or projects
- Detailed reporting features for better time management
- Integration with productivity tools like Trello and Asana
- Visual dashboards to monitor work hours and productivity
- Free plan with unlimited time tracking
Clockify is a highly popular and robust time-tracking tool that allows entrepreneurs to monitor their working hours. It’s perfect for tracking time spent on various projects and tasks, making it ideal for freelancers and small business owners. With Clockify’s detailed reporting features, you can easily see where your time is going and identify areas where you can improve productivity.
The free plan offers unlimited tracking, making it a great option for those looking for a cost-effective solution to time management.
2. Toggl Track
Best for: Simple Time Tracking
Main Features:
- One-click time tracking for tasks and projects
- Track billable hours and client work
- Integrates with tools like Trello, Asana, and Google Calendar
- Detailed reporting for analyzing time usage
- Free plan with unlimited projects and tasks
Toggl Track is another excellent tool for entrepreneurs who need a straightforward, no-fuss way to track their time. With its easy-to-use interface, you can start tracking time with a single click. It also integrates with popular project management tools, making it easy to track time spent on specific projects.
For entrepreneurs who work on multiple client projects or bill by the hour, Toggl Track’s ability to monitor billable hours is especially useful. The free plan offers plenty of functionality, including unlimited time tracking and projects.
3. RescueTime
Best for: Tracking Time Spent on Digital Activities
Main Features:
- Automatic tracking of time spent on websites and apps
- Productivity reports showing time spent on tasks
- Customizable productivity goals and alerts
- Distraction blocking features
- Free plan with limited reporting and tracking
RescueTime is an automatic time-tracking tool that runs in the background, monitoring how much time you spend on different websites and apps. It’s a fantastic tool for entrepreneurs who want to get a detailed understanding of their digital habits. By analyzing your activity, RescueTime provides insights into how productive you are and where distractions might be eating into your workday.
The free version includes limited reports and tracking, but it’s enough to help you identify productivity roadblocks and improve your time management.
4. Todoist
Best for: Task and Project Management
Main Features:
- Simple, intuitive interface for creating and managing tasks
- Set due dates, priorities, and recurring tasks
- Collaborative features for working with teams
- Integrations with tools like Slack and Google Calendar
- Free plan with up to 80 active projects
Todoist is a highly regarded task management tool that helps entrepreneurs stay organized and on top of their workload. Its clean interface allows you to create tasks, set deadlines, and prioritize what needs to be done. Todoist also supports recurring tasks, ensuring that nothing slips through the cracks.
For entrepreneurs working with a team, Todoist’s collaborative features are helpful for assigning tasks and tracking progress. The free plan is robust, offering up to 80 active projects and plenty of task management features.
5. Trello
Best for: Visual Project Management
Main Features:
- Kanban-style boards for task organization
- Drag-and-drop functionality
- Customizable lists and cards for tasks and projects
- Team collaboration and real-time updates
- Free plan with unlimited boards and lists
Trello is a visual project management tool that uses a Kanban board system to help entrepreneurs manage their tasks and projects. You can easily create boards for different projects, then add tasks as cards and move them between lists as they progress. This visual approach makes it easy to track the status of multiple tasks at a glance.
The free plan offers unlimited boards, lists, and cards, making Trello an excellent choice for entrepreneurs managing multiple projects simultaneously.
6. Asana
Best for: Task and Project Collaboration
Main Features:
- Task creation with subtasks, priorities, and deadlines
- Multiple views including List, Kanban, and Calendar
- Collaboration features for teams and clients
- Integration with time tracking tools like Clockify and Harvest
- Free plan with basic project management features
Asana is one of the best tools for project collaboration, offering a wide range of features to manage tasks and teams. With its intuitive interface, you can break down projects into tasks, set deadlines, and assign team members. Asana’s collaborative features make it easy for teams to stay on the same page and track the progress of shared projects.
Asana’s free plan includes all the core project management features needed to boost productivity, making it ideal for startups and small teams.
7. Google Calendar
Best for: Time Management and Scheduling
Main Features:
- Schedule meetings, deadlines, and reminders
- Share calendars with team members
- Sync with other tools like Google Workspace and Slack
- Set recurring tasks and alerts
- Free with Google account
Google Calendar is one of the simplest yet most effective tools for managing your time. Entrepreneurs can use it to schedule meetings, set deadlines, and create reminders. The tool integrates seamlessly with other Google apps, making it an excellent choice for businesses already using Google Workspace.
Google Calendar’s ability to share calendars and invite team members makes it easy to manage schedules collaboratively. It’s free with any Google account, making it accessible to all entrepreneurs.
8. Notion
Best for: All-in-One Workspace
Main Features:
- Combines task management, note-taking, and databases in one tool
- Customizable templates for productivity workflows
- Collaboration features for teams and clients
- Real-time editing and updates
- Free plan with all essential features
Notion is a versatile, all-in-one workspace that combines note-taking, task management, project tracking, and collaboration in one tool. Entrepreneurs can create customized pages for tasks, projects, and even business documentation. The flexibility of Notion makes it ideal for organizing everything from personal to-do lists to large business projects.
With its free plan, entrepreneurs have access to all essential features, making it one of the best tools for both personal and team productivity.
9. Hours
Best for: Simple Time Tracking with Focus on Daily Workflows
Main Features:
- Simple, easy-to-use time tracker for daily work
- Customizable timers for tracking different projects or tasks
- Visual timeline to easily edit and track time
- Ideal for monitoring billable hours
- Free version with basic time tracking functionality
Hours is a straightforward time-tracking tool perfect for entrepreneurs who want to monitor how their time is spent daily. The app features an intuitive timeline that allows you to adjust and track time spent on tasks easily. It’s great for freelancers or entrepreneurs who need to track billable hours, as it offers clear insights into how work time is distributed across various projects.
The free version offers essential time tracking, making it ideal for solo entrepreneurs or small teams who need to monitor daily productivity.
10. Harvest
Best for: Time Tracking and Invoicing
Main Features:
- Track time spent on projects and tasks
- Generate and send invoices to clients
- Monitor billable hours and project costs
- Integrates with project management tools like Trello and Asana
- Free plan with limited time tracking and invoicing
Harvest is a time-tracking tool that also includes invoicing capabilities, making it ideal for entrepreneurs who bill clients based on hours worked. With Harvest, you can track time, monitor project costs, and generate invoices directly from the platform. For entrepreneurs managing client projects, this combination of time tracking and billing simplifies the process of getting paid.
Harvest offers a free plan with basic time-tracking and invoicing features, which is perfect for freelancers or small business owners.
Conclusion
Time management and productivity are essential components of running a successful business. The tools listed above can help entrepreneurs stay organized, track their time, and improve their efficiency—whether you’re managing a solo business or leading a team. From simple time-tracking apps like Toggl Track to comprehensive productivity platforms like Notion, there’s a tool that fits every entrepreneur’s unique needs.
By leveraging the right combination of time-tracking and productivity tools, you can streamline your workflow, meet deadlines with ease, and ultimately, grow your business more effectively in 2025.
